BIO 26 Terms and Conditions
The Biennial of Design functions as a production platform, within which interdisciplinary teams of participants develop ideas and concepts and present their results at the final exhibition. The Biennial of Design exhibition will take place from November 14th, 2019 to February 9th, 2020.
The organizer of the Biennial of Design (BIO 26) is the Museum of Architecture and Design (MAO; Pot na Fužine 2, 1000 Ljubljana, Tax ID SI 14219468). The production platform of the Biennial of Design is carried out under the activities of the Platform Centre for Creativity (contract number C3340-17-192001), which is implemented through the Operational Programme for the Implementation of the EU Cohesion Policy in the 2014–2020 period within preferential axis 3: Dynamic and competitive business for green economic growth, preferential investments; 3.1. Promoting business growth, especially enabling easier economic use of new ideas and encouragement of setting up new businesses, including business incubators and specific goals; 3.1.1. Encouraging the setting up and operating of businesses, especially start-ups.
The Centre for Creativity project is co-financed by the Republic of Slovenia and European Union from the European Regional Development Fund within the European Cohesion Policy for 2014–2020.
Selection of applicants
Participants will be selected by BIO 26 curator Thomas Geisler and assistant curator Aline Lara Rezende in collaboration with project mentors and the advisory committee of renowned experts. The decisions of the committee and curators are final.
There will be two stages of selection:
First stage of selection: April 22nd - May 5th, 2019:
During the first selection process, participants will be selected from among applications received through an international call for entries. Approximately one hundred applicants will be invited to take part in Designathon #1.
Second stage of selection: Designathon #1 on May 17th–19th, 2019:
At Designathon #1, participants will be organized into eighteen groups working on challenges posed by six institutions. At the end of Designathon #1, the Advisory Committee together with the BIO 26 curatorial team and project mentors will select the groups to move forward. Only six groups, one per each institution, will go on to the Designathon #2, held from July 12th to 14th in Ljubljana. Participants will be notified about the selection results on June 1st the latest.
Participants will work in groups within two organized workshops and a production process organized by groups:
Designathon #1: Ideation to prototype
May 17th–19th, 2019, Ljubljana
Designathon #2: Prototype to product
July 12th–14th, 2019, Ljubljana
After Designathon #2, each group will work on producing projects developed during the designathons. They will work on creating their projects and presenting them for the BIO 26 exhibition
July 14th – September 25th, 2019
Final presentation of results
September 25th, 2019, Ljubljana
November 4th–10th, 2019
Opening week events
November 13th–17th, 2019
BIO 26 opening
November 14th, 2019
- If selected during the first round of selection (the international call for entries), the applicants shall undertake to participate in Designathon #1, to be held from May 17th to 19th, 2019 in Ljubljana.
- If selected during the second round of selection (as a result of participation in Designathon #1), the applicants shall undertake to participate in Designathon #2, to be held between July 12th and 14th, 2019 in Ljubljana. Selected applicants declare their participation to actively collaborate within their team in developing and producing ideas and concepts and presenting them at the exhibition.
- Each group will have to present their project results at the Results Presentation event on September 25th, 2019 in Ljubljana. There is no need for the entire group to be present at this event; nevertheless, the group will have to appoint a representative to present the project at the event. Other applicants will have to be available via Skype to join the presentation and reviewing process.
- Biennial applicants shall not be required to pay any entry fee or other fees in order to be able to take part in the process. The Biennial of Design shall not provide selected applicants with any payment for their participation, nor reimburse travel costs.
- The Biennial of Design shall provide the teams with funds intended to cover production costs in order for their projects to be realized in a scope to be agreed upon after Designathon #1.
- The Biennial of Design will provide basic accommodation and food during workshops for the time of both designathons. Basic accommodation means sharing a room with other participants (hostel dormitory bedrooms) or other improvised accommodation on site or in the vicinity. Participants are required to handle any other arrangements than those provided by the biennial at their own expense and within their own organization. Relevant information regarding accommodation will be communicated accordingly.
Intellectual property rights and copyright
a) Intellectual property rights and copyright on materials, teams’ work, photographs, videos, and other materials generated and delivered during BIO 26
- MAO shall have unlimited management rights over the results of teams’ work for the duration of the exhibition for the purpose of promoting the 26th Biennial of Design, for the promotion of individual projects in all forms and media, for public access, and for MAO documentation and public access to MAO collections as defined in the following lines.
- MAO shall retain exclusively, temporally, and territorially unlimited rights to the results of teams’ work for all forms of public presentation; namely: for the purpose of the BIO 26 exhibition, for promoting projects in all forms and in all media, for public access, and for MAO documentation and public access to MAO collections. MAO will have free use and management of, for example, photographs, videos, webpages, and all forms of documentation related to work results, all with the purpose of public performance, public transmission, public broadcasting, public presentation, public lending, publication, printing, alteration, adaptation, rental, distribution, and reproduction irrespective of the form;
- After the BIO 26 exhibition concludes, the authors shall credit the Museum of Architecture and Design (MAO), Centre for Creativity, and the 26th Biennial of Design (BIO 26) as the initiators of the project in all future presentations of projects and in all events and instances arising from the project.
- MAO, if needed, will name the author of the work in accordance with the law and customary practice.
b) Intellectual property rights and copyright on final concepts or works
- Design briefs for specific projects will be prepared by project mentors after Designathon #1. The project mentors hold rights on such materials.
- After Designathon #2, copyright and intellectual property rights to the results of teams’ work shall be established and dealt with for each individual team, according to the specific needs of the issue/project in question and the development and evolution of the project (e.g., participation of each team member in the right, existing copyrights, etc.). Each individual team shall also be responsible for determining the relationships between participants, mentors, partner organizations, and BIO 26.
- BIO 26 participants do not hold sole rights to the final products or concepts and are not allowed to use solutions by individual teams unless relevant contracts are concluded in accordance with the previous paragraph. The cases to be studied are merely tools for the development of concepts and final products.
- Applicants shall undertake not to infringe the intellectual property rights of third persons (e.g., patents, corporate proprietary information, designs, brands, or copyrights) with their copyright work created for BIO 26, and not to infringe rights to privacy or publicity, or violate applicable law in any other way. By entering the Biennial of Design, each participant confirms that he or she holds all intellectual property rights to the work or has obtained prior written approval for the use of any third-party copyrighted material contained in the work submitted.
- If a violation of guarantees and commitments made in the framework of these Terms and Conditions is established, the author(s) shall relieve MAO, its successors, and other affiliated persons of all responsibility arising from disputes, expenses, reparations, and costs of procedures.
- Neither the author(s) nor MAO shall be held responsible for any damage caused by force majeure, as regulated by law. However, the author(s) and MAO undertake to inform each other of any event representing a case of force majeure immediately upon its occurrence or as soon as they are aware of it. These conditions are rendered nonbinding for the duration of the force majeure.
Other general conditions
- The official language(s) of the Biennial of Design are Slovenian and English
- MAO may revise these Terms and Conditions at any time by updating this posting. You are bound by any such revisions and should therefore periodically visit this page to review the current Terms and Conditions that you are bound to.
- All individuals eighteen or older are eligible to participate in the Biennial of Design. To participate in the Biennial of Design, applicants must clearly and fully complete the application form. The participants are obliged to inform the organizer of any change in data and information from the application form.
- MAO reserves the right to deny admission or withdraw a work from the exhibition or at any point during the selection if for any reason the work, or any circumstances surrounding the display of the work, appears to MAO to expose it to any legal risk.
- Participants may become acquainted with copyright, trademarks, patents, proprietary information, technologies, products, processes, or other intellectual property rights of MAO and/or other parties (partners, supporters, or others). No license to or right in any such copyrighted trademarks, patents, proprietary information, technologies, products, processes, or other intellectual property rights is granted to or conferred upon participants.
- In the event that any provision of these Terms and Conditions shall be unenforceable or invalid under any applicable law or be so held by any applicable court decision, such unenforceability or invalidity shall not render these Terms and Conditions unenforceable or invalid as a whole. We will amend or replace such a provision with one that is valid and enforceable and that achieves, to the extent possible, the original objectives and intent as reflected in the original provision.
Using the site and the Personal Data Protection Act and General Data Protection Regulation (GDPR)
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- MAO collects and processes applicants’ personal data for the purpose of the Biennial of Design. The author agrees that, for the purpose of implementing the Biennial of Design, MAO may use the following personal data: full name, address, phone number and other contact information, educational background, workplace, and work experience. The author agrees that, for the purpose of holding the Biennial of Design, MAO may use the data submitted during the open call process. MAO shall undertake to protect authors’ personal data in accordance with the provisions of the General Data Protection Regulation and the Personal Data Protection Act, and to retain data until the fulfilment of the purpose for which they were collected.
- Personal data will be processed and retained in accordance with the provisions of the Personal Data Protection Act and General Data Protection Regulation (GDPR). Your consent allowing the organizer to collect, process, and retain personal data will serve as the basis for the data processing.
- By clicking the checkbox Consent to Personal Data Processing, which is an integral part of the competition application, participants express their consent to the transmission, collection, processing, and retention of their personal data.
- Your personal data will be retained until you have withdrawn your consent or until the purpose for which your personal data were collected has expired (competition closing date). The organizer will destroy your personal data once the purpose for which the personal data have been collected is fulfilled.
- Please note that you may withdraw your consent at any time by sending a withdrawal request to the following address: Museum of Architecture and Design, Pot na Fužine 2, 1000 Ljubljana, or to firstname.lastname@example.org Upon receiving your request for withdrawal, the Museum of Architecture and Design will immediately discontinue any collection and processing of your personal data and will erase from its records all your personal data obtained for the purposes of the Biennial of Design.
- Participants may at any time request that the organizer provide access to as well as a transcript, copy, supplement, rectification, blocking, or erasure of their personal data or discontinuation of processing of their personal data for said purpose. Participants also have the right to request restriction of processing of personal data from the organizer as well as the right to data portability and the right to object to processing. Participants can send their request to the organizer’s address at the Museum of Architecture and Design, Pot na Fužine 2, 1000 Ljubljana, or via e-mail to email@example.com Finally, participants have the right to lodge a complaint with the information commissioner if they believe there has been an infringement in the processing of their personal data.
- The Biennial of Design organizer hereby informs you that it will not transmit your collected personal data to third parties unless there exists a legal basis for such transmission. The organizer will record any transmission of personal data in the transmissions record and inform you thereof.
- When submitting the application form, you declare to agree with the following:
“I hereby give my consent that, for the purpose of holding the Biennial of Design, MAO may use the following personal data: full name, address, phone number and other contact info, educational background, workplace, and work experience. MAO may use the data submitted during the open call process for the purpose of holding the Biennial of Design. I hereby declare that I have read, understood, and agree to abide by the Terms and Conditions of the Biennial of Design.”
All legal matters relating to the Biennial of Design are governed by the laws of Slovenia, without giving effect to any principles of conflicts of law. All disputes and matters whatsoever that may arise in connection with the Biennial of Design shall be litigated, if at all, in and before a court located in Ljubljana, Slovenia, to the exclusion of the courts of any other state or country. If you are located outside of Slovenia and the European Union, you are solely responsible for compliance with any applicable local, national, and/or international laws.
By entering the Biennial of Design, participants agree to these Terms and Conditions and declare that they have read, understood, and agree to abide by the Terms and Conditions.
These Terms and Conditions were accepted by applicant to the Biennial and enter into force on 23.4.2019.